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Invoice to Excel Converter

Upload a PDF invoice, get every line item as structured rows — plus a Summary sheet with totals, tax and dates.

  • AI powered
  • Server processed
  • Free
  • No signup

🔒 Your invoice is sent to our API server and to Anthropic's Claude API for extraction. It is never stored beyond the request. For high-volume batch processing, use our Public API.

Client-side converters keep your files on your device.

How to use Invoice to Excel

  1. Upload a PDF invoice (up to 15 MB). Any digital PDF invoice works — QuickBooks, Xero, FreshBooks, Wave, e-Fatura, e-Arşiv, Sage, generic vendor invoices.
  2. Click 'Extract invoice'. Our AI reads header fields (invoice #, dates, currency), parses every line item into its own row, and captures subtotal / tax / grand total.
  3. Review the on-page summary and line-item table. Amounts are shown formatted; the raw numbers are what you download.
  4. Download in your preferred format: XLSX (two sheets — Summary + Line Items), CSV (denormalized, one row per line item with invoice-level columns), or JSON (structured, for developers).

Common use cases

  • Accounts payable bulk entry. Convert vendor invoices to CSV, feed straight into QuickBooks, Xero, Sage, Logo, Mikro or Netsis. No manual line-item retyping.
  • VAT / KDV filing. Extract tax rates and tax amounts per line item to reconcile with your quarterly VAT return. Works with 20%, 18%, 8%, 1% rates and reverse-charge invoices.
  • Expense reports. Convert restaurant, hotel and travel invoices to a clean expense-report line with vendor name, date and amount already filled.
  • Multi-vendor reconciliation. Process a stack of invoices from different vendors and get a single normalized CSV — powerful when combined with the Bank Statement → Excel tool for full month-end close.
  • Turkish e-Fatura / e-Arşiv. Standard e-Fatura and e-Arşiv PDF exports work — VKN, KDV, and GTİP codes are preserved in the appropriate columns.

Tips

  • For batch processing (10+ invoices), call the Public API at /api/v1/extract-invoice directly — much faster than one-at-a-time upload.
  • Multi-page invoices (5-10 pages) work fine — the AI processes the whole document at once and returns a single structured invoice.
  • For invoices in languages other than English, descriptions stay in the original language. Numeric fields (amounts, tax rates) are always normalized to standard decimal format.
  • If your invoice PDF is scanned (image-only), extraction accuracy will be lower. Digital PDFs from accounting software give the cleanest results.

Troubleshooting

Missing line items.
Invoices with complex nested tables or grouped items sometimes miss sub-lines. Check the Summary sheet totals against the line-items sum — if they differ significantly, request a re-export from your vendor or contact us.
Currency detected wrong.
The AI infers currency from symbols and codes. For ambiguous cases (e.g. '$' could be USD, CAD, AUD), edit the Currency cell in the downloaded XLSX.
Turkish characters look off in CSV.
CSV output is UTF-8. Open in Excel via Data → From Text/CSV → File origin: UTF-8. Or use the XLSX download which handles encoding automatically.

Frequently asked questions

Is my invoice stored anywhere?
No. Your PDF is sent to our API server and to Anthropic's Claude API for extraction, then discarded immediately after the response. Zero-retention on both sides.
Does it work with e-Fatura and e-Arşiv?
Yes. Turkish e-Fatura and e-Arşiv PDFs are fully supported — VKN, TCKN, KDV rates and amounts, GTİP codes, and multi-page e-Fatura layouts all extract cleanly.
What accounting software can I import into?
The CSV output is compatible with QuickBooks, Xero, Sage, FreshBooks, Wave, Logo, Mikro, Netsis, Zirve, Luca and any tool that accepts a line-items CSV.
Can it handle multi-currency invoices?
Yes — the currency field captures the invoice's currency (USD, EUR, GBP, TRY, and 30+ others). For invoices with separate line-item currencies, that's not commonly seen — contact us if you have such invoices.
How accurate is the extraction?
For clean digital PDFs, accuracy is typically 98%+ on numeric fields (amounts, tax) and 95%+ on descriptions. Always spot-check the grand total against your books before final entry.
Can I process a batch of invoices?
This tool is single-invoice. For batches, use the Public API endpoint /api/v1/extract-invoice — you can script through dozens of invoices in a loop with your own key-free client.
What if my invoice is a scanned image?
Claude's vision capability reads scanned PDFs too, but accuracy is lower on faint scans or handwritten annotations. Digital PDFs from any accounting software are ideal.